The Importance of Board Meeting Minutes

Making minutes of board meetings is an important yet often overlooked part of board governance. It doesn’t matter if they are an official record, or simply an organizational tool, minutes make sure that every decision and action taken at meetings are recorded. They also aid in enforcing accountability for directors and executives.

This is why it is essential that the procedure of making minutes is clearly defined. There are a myriad of different methods for creating minutes, the most effective method to create them is using a tool that permits quick and efficient recording while the board is in session. This technology will help cut down the time needed to create minutes and ensure that all information is gathered.

The purpose of minutes of meetings is to provide a factual and objective report of the meeting, without expressing any opinions or bias. This can be challenging when the emotions are high or the board is divided. It is therefore crucial that the person who takes the minutes be able to separate their own thoughts and observations from the views of the other members as they record their observations.

To assist with this, Bowie recommends that board secretaries use a uniform format to record the minutes of meetings. This will help to streamline the recording of minutes so that the board can hop over to this website have more time to discuss issues and answer questions. She recommends that any changes to the minutes are clearly recorded to ensure that board members verify that they have been updated and reflect accurate, current information.