Board Meeting Tips

Board meetings should be engaging, productive and educational. Board members bring a wide range of experience and expertise to your organization that can help it succeed. Board members are also entrusted with the company’s finances, reputation, and future plans. It is crucial to keep contact with them beyond board meetings, through phone calls as well as private meals and managerial meetings.

Make sure board materials are available to all directors prior to the meeting. This will allow the board to read and prepare for discussions. Avoid surprising the board by presenting long proposals or controversial issues for which they are not prepared. Avoid discussing these issues at the beginning of a meeting, as the board might not be prepared for the depth of discussion required.

Create a clear agenda, and include the estimated meeting times. This will help the board organize its time and encourage active participation. It is essential to clearly designate one person who is the secretary or a board member, to taking detailed minutes at the meeting. This will help eliminate headaches and miscommunications later on.

Some officers start the meeting by sharing a success story in order to stimulate the board. This can be a great morale booster and show that the board’s actions make a difference hop over to this web-site in the lives of employees, customers, or other stakeholders. Invigorating the board with positive results can help refocus the board on the future of your organization.